Ledger Financials
The money on the same record: budget, commitments, change orders, pay applications and retainage.
Run the money.
Screens from the Struxen demo project.
Budget
F-22 Egress Maintenance Facility, demo project
One line per budget code, with the original budget, approved change orders, the revised budget and committed costs side by side. The whole budget is recomputed from its sources each time it is read.
Commitments
F-22 Egress Maintenance Facility, demo project
The buy-out: subcontracts and purchase orders with their original and revised values. The strip reads original, approved change orders, revised and invoiced to date.
Change events
F-22 Egress Maintenance Facility, demo project
Each change event records where it came from and its scope, which decides where the money goes. Three of these began as RFIs.
Pay applications
F-22 Egress Maintenance Facility, demo project
Each period’s application to the owner against the prime contract: work completed and stored, retainage held, and the payment due.
The way the money moves.
- 1
Change event
Everything that changes the job starts here, often from an RFI or a submittal. Its scope decides where the money goes: to the owner, to contingency or inside your own budget.
- 2
Pricing
A PCO prices the change: lines on budget codes, then markups. Once submitted, it shows on the budget as a pending cost change.
- 3
Change orders
Approved PCOs are promoted to an owner change order on the prime contract. A commitment change order revises the subcontract or purchase order it belongs to.
- 4
Revised budget
Approved change orders land in the budget’s Approved COs column, and the revised budget moves with them.
- 5
Pay application
Each billing period, the owner is billed against the prime contract’s schedule of values, starting from what was actually completed.
- 6
Retainage
Retention accrues on both sides of the job: what you hold from subcontractors and what the owner holds from you. A release is an amount a person records.
Every register, one set of budget codes.
A dollar entered once shows up everywhere it belongs.
Cost codes
The budget-code structure every line, commitment, change order and cost is filed against, narrowed per project.
Read the docs on Cost codesBudget
The cost plan by budget code, with committed costs, change orders and forecast on the same line.
Read the docs on BudgetPrime contracts
The owner agreement the job bills from: its schedule of values, its terms and the change orders that revise it.
Read the docs on Prime contractsVendors and compliance
The company directory of subcontractors and suppliers, with insurance certificates and other paperwork tracked to expiry.
Read the docs on Vendors and complianceCommitments
Subcontracts and purchase orders, their line items, and the change orders that revise them.
Read the docs on CommitmentsChange management
Log a change, price it, and route it to an owner change order, a contingency draw or an internal budget move.
Read the docs on Change managementDirect costs
Costs incurred outside a commitment, entered in batches or read from a receipt.
Read the docs on Direct costsBilling periods and invoices
The billing calendar the job runs on, and the subcontractor invoices billed inside it.
Read the docs on Billing periods and invoicesPay applications
Bill the owner each period, starting from what was actually completed, with the printable application and its package.
Read the docs on Pay applicationsRetainage and lien waivers
Retention on both sides of the job, releases as recorded amounts, and lien waiver receipts.
Read the docs on Retainage and lien waiversWIP and accounting exports
Work in progress and job cost for one project or the company, and the reviewed file that hands a month to accounting.
Read the docs on WIP and accounting exports
The rest of the platform.
Struxen Core Project management Free
The record of the job: drawings, specs, RFIs, submittals, schedule, daily logs, punch, meetings, inspections and photos.
More on Struxen CoreSTRUX AI agents
Ask, compare and draft across the whole record, and talk to it hands free.
More on STRUXVANTAGE 3D build and review
Constructability review across disciplines, with a 3D build from the drawings.
More on VANTAGEACx Commissioning
Prove the building’s systems work before turnover.
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