Statuses

Every status vocabulary in the product, in one place. The first column is the label you see on screen. The second is the value stored on the record, which is what appears in an export, an API response, or a support conversation.

The two columns are often different. A document that reads Indexed is stored as COMPLETED. A finding that reads Accepted is stored as confirmed. Read the label; use the stored value only when you need to match what a system is showing you.

Documents

The processing status of an uploaded document. Three surfaces word the same state differently, so a customer quoting a label may be looking at any of them: the badge on a register row, the badge in the detail panel, and the Ingestion filter dropdown.

Register row	Detail panel	Ingestion filter	Stored value
Processing	Processing	Pending	PENDING
Processing	Processing	Processing	PROCESSING
Indexed	Indexed — searchable	Indexed	COMPLETED
Failed	Extraction failed	Extraction failed	FAILED, CANCELLED
Duplicate	Duplicate — skipped	Duplicate	DUPLICATE_SKIPPED
Credits blocked	Blocked — out of credits	Blocked on credits	REJECTED_INSUFFICIENT_CREDITS
Not processed	Not processed	Not processed	IMPORTED

What each state means:

State	Meaning
PENDING	Registered, processing has not started. On a register row and in the detail panel this reads Processing, the same as PROCESSING.
PROCESSING	In the pipeline now.
COMPLETED	The pipeline finished. The document is classified and its text is searchable. It does not guarantee text was found. See Troubleshooting.
FAILED, CANCELLED	The pipeline stopped. Re-process is offered.
DUPLICATE_SKIPPED	The same file content already exists in this project, so it was not processed again.
REJECTED_INSUFFICIENT_CREDITS	The project had no credits when the file reached the pipeline. Terminal until you top up and re-process.
IMPORTED	Stored, versioned, and downloadable, with no AI processing run. This is the normal state on a plan without AI, and on files imported without processing.

Re-process is offered only for the failed, credits-blocked, and not-processed states. It is not offered on an indexed or a processing document, and the server refuses it for them.

The Ingestion filter only lists the states present in the drawer you are looking at, so an option missing from the dropdown means no document in that drawer is in that state.

Documents also carry health flags alongside the status: low confidence, missing sheet number, scanned, superseded, and unparsed. A flag does not change the status. An indexed document can show Indexed plus a Superseded flag at the same time.

Drawing sets

Label	Stored value
Uploading	UPLOADING
Splitting sheets	SPLITTING
Ready for review	READY_FOR_REVIEW
Published	PUBLISHED
Failed	FAILED

Sheets

Label	Stored value	Meaning
Needs review	PROPOSED	The split produced a sheet number and title; nobody has confirmed them.
Confirmed	CONFIRMED	A person has checked the number and title.
Published	PUBLISHED	Visible in the drawings register.
Discarded	DISCARDED	Dropped during review.

The drawings register lists published sheets only. A set that has not been published is invisible there even though its sheets exist.

Revisions

Label	Stored value
Current	CURRENT
Superseded	SUPERSEDED

Extraction confidence

How sure the extraction was about a field it read off a sheet.

Label	Stored value
Read clearly	resolved
Low confidence, please check	uncertain
Could not read this field	unread

Specifications

The status filter on the specifications register.

Label	Meaning
All statuses	No filter.
Not imported	The section has a source PDF and has not been imported.
No source PDF	There is no file behind the row, so it cannot be imported.
Processing	Import is running.
Imported	Import finished.
Processing failed	The pipeline failed after the import started.
Import failed	The import request itself failed.

RFIs

Label	Stored value	Meaning
Draft	draft	Not yet issued to assignees.
Open	open	Issued and live, whether or not anyone has replied.
Closed	closed	Closed after being issued.
Closed-Draft	closed_draft	Closed without ever being issued.

Priority is Low, Medium, High, or Urgent, stored uppercase.

Recycling an RFI is a flag, not a status. A recycled RFI keeps the state it was in.

For support: the record also carries an older status field kept in sync as a projection, which can read DRAFT, PENDING, ISSUED, RESPONDED, or CLOSED. ISSUED and RESPONDED are both projections of the single Open state. If a data export disagrees with the register, this is why.

Submittals

Two statuses are locked and can never be renamed. The other six accept up to 12 company-specific aliases each, so the label your organization sees may differ from the default.

Default label	Stored value	Locked
Submitted	SUBMITTED	Yes
Pending	PENDING	Yes
Approved	APPROVED	No
Approved as Noted	APPROVED_AS_NOTED	No
For Record Only	FOR_RECORD_ONLY	No
Revise and Resubmit	REVISE_RESUBMIT	No
Rejected	REJECTED	No
Void	VOID	No

Approved, Approved as Noted, For Record Only, and Void are terminal. Revise and Resubmit and Rejected close the record to reviewers but the submittal manager can still act on it.

Transmittals

Label	Stored value
Draft	draft
Sent	sent

Sent is terminal. Sending the same transmittal again is refused.

Each recipient carries its own outcome:

Stored value	Meaning
PENDING	Not yet attempted.
SENT	Attempted successfully.
DISABLED	Sending is turned off in this environment.
FAILED	The attempt failed.
NO_EMAIL	The contact has no email address on file.

Daily logs

Label	Stored value	Meaning
Open	open	Editable.
Completed	completed	Locked. Completing requires the attestation.
Distributed	distributed	Locked and sent out.

Individual rows inside a log carry a draft status of proposed or confirmed, which marks whether a row is still a proposal from a capture or an AI parse. Scheduled work rows carry Planned, Done, Partial, or Blocked.

Observations

Label	Stored value
Initiated	initiated
Ready for Review	ready_for_review
Not Accepted	not_accepted
Closed	closed

Logged and sent are separate facts on an observation. An observation that has not been sent shows Not sent for its notified date.

Punch list

Nine states, in lifecycle order.

Label	Stored value
Draft	draft
Initiated	initiated
In Dispute	in_dispute
Work Required	work_required
Work Not Accepted	work_not_accepted
Ready for Review	ready_for_review
Ready to Close	ready_to_close
Not Accepted	not_accepted
Closed	closed

Inspections

Label	Stored value
Open	open
In Review	in_review
Closed	closed

Individual inspection items answer from the response set on the template. The default set is Pass, Fail, NA, and Not Required. Only Fail is treated as a deficiency.

Safety

Incident status:

Label	Stored value
Reported	reported
Investigating	investigating
Corrective action	corrective_action
Closed	closed

Incident kind:

Label	Stored value	Counts toward the recordable rate
Near miss	near_miss	No
First aid	first_aid	No
Recordable	recordable	Yes
Property damage	property_damage	No
Environmental	environmental	No

Recordable is the filer's own classification. Struxen does not make a regulatory determination and does not compute DART or EMR.

Meetings

Business items:

Label	Stored value	Carries to a follow-up meeting
Open	OPEN	Yes
On Hold	ON_HOLD	Yes
Closed	CLOSED	No

Attendance, editable only in Minutes mode:

Label	Stored value
Present	PRESENT
Absent	ABSENT
For Distribution Only	DISTRIBUTION_ONLY
Conference	CONFERENCE

Tasks

One shared vocabulary covers meeting tasks and safety corrective actions.

Label	Stored value	Still owed
Initiated	INITIATED	Yes
In Progress	IN_PROGRESS	Yes
Ready for Review	READY_FOR_REVIEW	Yes
Closed	CLOSED	No
Void	VOID	No

Only the first three can be chosen when creating one.

Schedule

Activity status:

Stored value
NOT_STARTED
IN_PROGRESS
COMPLETE
DELAYED

Activity type is TASK, MILESTONE, or SUMMARY.

Dependency type:

Label	Stored value
Finish to start	FS
Start to start	SS
Finish to finish	FF
Start to finish	SF

Status here is a recorded value, not a computed one. Nothing on the schedule recalculates, and recording a dependency does not move a date.

Findings

Label	Stored value	Counts as open backlog
Open	open	Yes
In review	in-review	Yes
Accepted	confirmed	Yes
Resolved	resolved	No
Dismissed	dismissed	No
Accepted risk	accepted-risk	No

Accepted is the one that catches people out. It means the team agreed the finding is real and escalated it, so it is still open work. It does not mean the finding is closed.

Severity has four user-visible levels, and the producers behind them use five, so two of them collapse:

Label you see	Producer value
Critical	critical
Warning	high
Advisory	medium
Info	low, info, informational

VANTAGE runs

Run status:

Stored value	Meaning
QUEUED	Accepted, not started.
RUNNING	In progress.
COMPLETED	Finished.
FAILED	Stopped, including by the stall timeout.
CANCELLED	Stopped by a person.

Each checklist item inside a run carries its own status:

Stored value	Meaning
PENDING	Not started.
RUNNING	Being analyzed.
PASSED	Checked, nothing found.
COMPLETED	Checked, findings written.
FAILED	The check could not complete.
SKIPPED	Not run.
EXPANDED_SCOPE	Informational. The item pulled in more than its declared scope. It is still running, and this is not a failure.

Findings the advisor suppressed are written as DISMISSED and hidden by default. The run reports how many were suppressed.

STRUX Agents

Agent status:

Stored value	Meaning
DRAFT	Being built. Never runs on a schedule.
TEST	Runs only when you trigger it.
ACTIVE	Live.
PAUSED	Live but not firing.
ARCHIVED	Soft deleted and hidden from the list.

Agent run status:

Stored value	Meaning
QUEUED	Created, not picked up.
RUNNING	Collecting and composing.
NEEDS_REVIEW	The run proposed at least one action waiting on a decision. Not terminal. It becomes COMPLETED once every proposed action is decided.
COMPLETED	Nothing left to decide.
FAILED	The run stopped with an error.
CANCELLED	Stopped by a person or superseded.

Trigger is SCHEDULE, MANUAL, TEST, or EMAIL_REPLY.

Organization subscription

Stored uppercase, compared case-insensitively.

Stored value	Grants access
ACTIVE	Yes
TRIALING	Yes
PAST_DUE	No
PAUSED	No
CANCELED	No

Only ACTIVE and TRIALING grant an entitlement. See Billing.

Related

• Limits
• File types
• Troubleshooting